(Doesn’t apply to delegates.)Ĭreate, read, change, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. Under Permissions, in the Permission Levellist, click None to revoke permissions or any of the other options to change permissions.įolder sharing permissions With this permission level (or role)Ĭreate, read, change, and delete all items and files, and create subfolders.
Revoke or change access permissions for one person In the Name box, click the name of the person whose access permissions you want to change.Under Permissions, in the Permission Level list, click None to revoke permissions or any of the other options to change permissions. Revoke or change access permissions for everyone In the Name box, click Default.On the Permissions tab, do one of the following:.In People, in the Folder Pane, click the contacts folder for which you want to change permissions.To change or revoke someone’s access permissions to your contacts folders, do the following: Under Permissions, in the Permission Level list, click Publishing Editor or any of the other options.Then, in the Properties group, click Folder Permissions. In People, in the folder pane, click Contacts.If you receive an error when you try to share your contacts with someone outside your organization, contact the person that manages your email account.
The person outside your organization receives the sharing invitation in email, and clicks Open this Contacts folder. For more information, see the end of this section. Only an admin in your organization can change the sharing policy for your organization. Review the confirmation dialog box, and then if correct, click OK.If the following error displays when you try to send the sharing invitation, sharing contacts with people outside of your organization is not supported by the sharing policy for your organization. In the message body, type any information that you want to include, and then click Send. To do so, select the Request permission to view recipient’s Contacts folder check box. If you want to, request permission to view the recipient’s default People folder. If you want to, you can change the Subject. In the To box, enter the name of the recipient for the sharing invitation message. Then, in the Share group, click Share Contacts. In People, in the folder pane, click the contact folder that you want to share with a person outside your organization. You can share any of these folders by doing the following: You might have additional contact folders. The default Contacts folder in Outlook is created in each Outlook profile. Share with specific people outside your organization The person in your organization receives the sharing invitation in email, and clicks Open this Contacts folder. Review the confirmation dialog box, and then if correct, click OK. This option only requests access to the recipient’s default People folder. To add that recipient to the group simply click their entry in the drop-down list.NOTE: If you want to request access to a contacts folder other than the recipient’s default People folder, you must send an email message that asks for permissions to that particular folder. In the Add members field, begin to type a name or email address and it will be automatically searched for. Give your contact group a name in the List name field. 
From the People tab, select New and choose Contact Group from the drop-down menu.
To create a contact group/distribution list in Outlook on the Web (OWA):
Name the new group and click Save & Close. If you choose From Outlook Contacts a dialog box will appear and you can choose your members. To add recipients, click the Add Members button and choose your desired option. Choose New Contact Group and a new window will appear. In the dialog box that appears, select File, and then select New Entry. To create a contact group/distribution list in Outlook 2013/2016: Setting up a list like this in Outlook 2013/2016 or Outlook on the Web (OWA) is easy. You might be more familiar with the term “distribution list”–that’s what Contact Groups were called in earlier versions of Office. Contact Groups are a great method for emailing a large group of recipients, like a department at your organization or even a family mailing list or other group like a team or club.
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